DHA is seeking a Receptions/Administrative Assistant to work in its corporate office in downtown Washington, DC. The perfect candidate will be the face and voice of DHA presenting a professional appearance and great verbal and written communication skills. The candidate must be diplomatic, tactful, and discreet in the handling of information. The Receptionist/Administrative Assistant ensures that the receptionist desk and waiting area are properly staffed and maintained in a professional manner. The candidate will perform various administrative tasks i.e., preparing correspondence, creating, and maintaining databases.

SALARY RANGE

$20 to $25 per hour

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Receptionist:

• Greet callers, guests, and visitors with a positive and helpful attitude;
• Receive incoming calls, direct them to the appropriate DHA employee or take a message;
• Answer general inquiries related to the functions of the organization;
• Sort and log all incoming UPS, Federal Express, and Courier mail;
• Maintain conference room log for meetings scheduled for DHA's Conference Room & ensure it is set up for meetings; and
• Establish and maintain up-to-date employee and office telephone directories.

Administrative Assistant:

• Post vacancies on DHA, Monster, Indeed, LinkedIn websites and state job boards;
• Conduct resume searches using databases from Monster, Indeed, and other professional websites to find qualified candidates;
• Prepare correspondence to send job seekers and candidates regarding the disposition of their resumes;
• Prepare letters of offer, termination, and other correspondence;
• Create and distribute via email Monthly Employee Birthday Wishes;
• Prepare memorandum and forms for six-month and annual performance evaluations;
• Prepare purchase orders & check requests for purchases;
• Make travel arrangements (flight/hotel/registration fees) when payment is by corporate credit card;
• Prepare check requests for all administrative expenses for fifteen vendors;
• Reconcile credit card charges to purchase orders/receipts for expenses;
• Perform other administrative/clerical duties as assigned; and
• Maintain office supplies & inventories and order when needed.

‍Qualifications

• High school diploma or general education degree, three years of front desk experience, and at least 55 wpm typing;
• At least five (5) years of office experience;
• Must have or obtain within 6 months of hire a notary Public certification;
• Must be proficient in Microsoft Office Suite (Outlook, Calendar, Excel, PowerPoint & Access);
• Candidate must be able to pass background screening;
• Initiative-taking and responsible individual with a strong work ethic;
• Must be able to work in the office five days a week during the hours of 8:30 a.m. to 5:30 p.m.; and
• Must be able to manage a multi-line telephone system.

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WORK CONDITIONS:

• The job requires sitting for 90% of the workday.
• The work is sedentary and requires sitting, walking, bending, and carrying light items such as books, papers, and files.
• The noise level in the office work environment is usually moderate.
• The official office hours are 8:30 a.m. - 5:30 p.m.; with 45 minutes for lunch and two fifteen-minute breaks. Receptionist must be at the front desk and at telephone console activated by 8:30 a.m.

Healthcare Benefits
Delon Hampton & Associates, Chartered provides healthcare benefits to full-time employees working a minimum of 32 hours a work week.‍

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Work Authorization
‍In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States. Verification of employment eligibility will be required at the time of hire.

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Special Instructions

When applying, please reference position title in email subject line. Send all resumes to: hr@delonhampton.com

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